Information for coaches and instructors

Have you ever considered that, as a coach or instructor, you are probably processing the personal data of quite a few children? Everything from collecting the contact details of children and their parents on a form to checking children’s allergies when distributing packed lunches counts as processing. As an instructor, you play an important role in the realisation of data protection in the hobby. When data protection is in order, everyone can focus on the hobby and rest assured that their personal data is in good hands.

Guiding material

This page contains guidelines especially designed for coaches and instructors to help them with fulfilling their statutory data protection obligations in their daily work.

You can browse the guide from the table of contents on this page. You can also download the guide in PDF form by clicking on the link below.

Data protection icons

In the guide, you will find icons shown below. They provide information on key aspects of data protection in a visual form.

Test your knowledge

You can test your basic knowledge of data protection with a short quiz that supports learning. After taking the quiz, you will receive a report telling you how well you did. If necessary, the report will refer you to additional information in the parts of the guide that will benefit you the most.

Coaches and instructors

Test your knowledge

Articles for associations

Articles and blog posts are supporting texts for the guides on the website.

Associations

Processing children’s health data in hobby activities

Based on the initial survey of the GDPR4CHLDRN – ensuring data protection in hobbies project, people have questions about the processing of children’s health data, especially data on allergies, in hobby activities. This article is meant to provide some guidelines for the appropriate processing of children’s health data in hobby activities.

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Associations

Data protection is a fundamental right for minors – what does it mean?

Everyone, regardless of age, has the right to the protection of personal data concerning him or her and everyone has the right to their own personal data. Minors can exercise their data protection rights themselves, but their custodians may also have the right to exercise these rights on behalf of their child. In this article, we tell you when a custodian is permitted to exercise data protection rights on behalf of their child and when this is not possible. What does the controller have to consider before disclosing a minor’s personal data to their custodian?

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Associations

Is your association storing unnecessary data on its members?

Many kinds of personal data, such as names, personal identity codes, addresses, allergy information, bank account numbers, dates of birth, photographs and videos are processed in hobby activities. Personal data cannot usually be stored indefinitely. Instead, a specific storage period must be defined for them, and the data must be erased when that period has elapsed. As a rule, personal data may only be stored for as long as necessary. Read the article for tips on the storage of personal data.

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