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Tietosuoja haltuun harrastustoiminnassa -hankkeen logo, jossa on tietosuojalainsäädäntöön ja lapsiin liittyvä kirjainlyhenne GDPR4CHLDRN. Tietosuoja haltuun harrastustoiminnassa -hankkeen logo, jossa on tietosuojalainsäädäntöön ja lapsiin liittyvä kirjainlyhenne GDPR4CHLDRN.
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  • English
    • Suomi
    • Svenska
    • English
  • Front page
  • Guiding materials
    • Board of the association
    • Coaches and instructors
    • Parents
    • Children and young people
  • Material bank
    • Term bank
    • Quizzes
    • Downloadable materials
    • Data protection icons 
    • Articles
  • Information on the site
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  1. Front page
  2. Parents
  3. Basic information for parents on the processing of children’s personal data
  4. What should I do if I think that there are errors in the data collected on my child?
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Parents

  • Starting page
  • Basic information for parents on the processing of children's personal data
    • Why is it necessary to collect personal data?
    • Where can I check what personal data is being processed about my child or family?
    • What should I do if I think that there are errors in the data collected on my child?
  • Data protection FAQ for parents
    • What kinds of data are collected about my child and/or adolescent in their hobby?
    • Is data about parents collected in my child's and/or adolescent's hobby?
    • Why is personal data collected?
    • For how long will the hobby organiser keep my data and that of my underage child?
    • What data protection rights does my child/adolescent have, and can I exercise them on the child's/adolescent's behalf as their parent?
    • Is it OK in hobby activities to send email with the names of all the recipients displayed in the recipient field?
    • Is someone with access to the addresses of people participating in the hobby allowed to give my address if someone asks for it?
    • What age must a child be to make decisions on matters concerning their personal data?
    • My child's data has been disclosed for direct marketing. Is that allowed?
    • What does 'information society services intended for children' mean?
    • As a parent, can I post photos of my child and their friends on platforms like Facebook?
  • Articles for parents

What should I do if I think that there are errors in the data collected on my child?

What if you notice errors in the personal data concerning your child when the hobby organiser gives the data to you? You may also wonder whether the data includes something that the hobby organiser does not need to process. In addition, the hobby organiser may have stored data that was necessary at the time but has lost its relevance over time.

Such things can normally be rectified amicably with the hobby organiser. In some cases, however, you may need information on the rights guaranteed for you and your child in the GDPR. On the other hand, it could also be the case that the organiser has the right to process your child’s data even if the child or you as their custodian disagree.

Before even spotting the mistakes, you probably had to exercise the ‘right of access’ to the personal data, provided for in the GDPR. As a rule, you should receive the requested data within a month of the organiser receiving your request for access.

If the hobby organiser is not able to deliver the data to you or your child within the one-month time limit but needs a maximum of two months more, it should nonetheless inform of you this within a month of your request. In practice, you or your child should have received the information within three months of the request at the latest.

If you notice a possible error or inaccuracy in the data, you can submit a rectification or erasure request to the hobby organiser. In your request, you must also provide reasons why you want the data rectified, erased or completed. The scope of such justifications depends on the nature of the data being rectified. For example, updating an address is relatively simple, since all parties can agree that the data is inaccurate. Such requests do not require any justifications as such, and the matter can probably be fixed with a phone call or email.

However, the accuracy of some data is not as self-evident to all parties concerned. You could also want something added to the data, but the organiser may refuse because they do not consider the addition to be necessary in light of the nature of the hobby activity.

It could also be that you or your child want some data erased that the hobby organiser has the right or legal obligation to process. Storing a child’s personal identity code with their information could be an example. Personal identity codes may only be processed for a

justified reason. Many operators do not have a basis for processing personal identity codes, but the law requires some to request and store the personal identity codes of participants. In any event, the hobby organiser should be able to tell you or your child why it needs to process the data.

If they refuse to rectify or erase the data, you or your child have the right to obtain a written decision justifying why your demands were refused. You can then refer the decision to the Office of the Data Protection Ombudsman for investigation. The Data Protection Ombudsman then has the power to decide whether the hobby organiser’s decision was justified or whether it should agree to your demands.

Remember

More information on the processing of personal data in hobby activities is available on the project website FAQ section for parents.

Where can I check what personal data is being processed about my child or family?
Data protection FAQ for parents
The logo of the Office of the Data Protection Ombudsman.
The logo of TIEKE Finnish Information Society Development Centre.

The European Union flag, with the text "Funded by the European Union" on its right-hand side.

Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or European Commission. Neither the European Union nor the granting authority can be held responsible for them.

Information on the website

The site contains material that provide information on data protection legislation and the protection of personal data, especially for children and young people aged 13–17, their parents, and associations that organise hobby activities. The website has been developed in the GDPR4CHLDRN – Ensuring data protection in hobbies project (2022–2024) implemented by the Office of the Data Protection Ombudsman and TIEKE.

Feedback about the site can be given by e-mail to the address tietosuoja@om.fi. In the message field, you must mention tietosuojaharrastuksissa.fi, so that the feedback is directed to the correct address.

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© 2024 Office of the Data Protection Ombudsman and TIEKE. The site uses free Font Awesome icons. The icons have not been changed. License: CC BY 4.0

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