Information for the board of the association

Privacy is a fundamental right. Children, young people and their parents must be able to feel secure that their personal data in hobby activities is being processed according to law.

Guide for the board of the association

This page contains guidelines especially designed for people in administrative roles in associations. The guidelines help with fulfilling the association’s statutory data protection obligations in its everyday activities. The guides include illustrative examples, and essential information is summarised and highlighted in info boxes.

You can browse the guide from the table of contents on this page. You can also download the guide in PDF form by clicking on the link below.

Data protection icons

In the guide, you will find icons shown below. They provide information on data protection in a visual form. Associations are free to use these icons, for example, in their own communications.

Test your knowledge on data protection

You can test your basic knowledge of data protection with a short quiz that supports learning. After taking the quiz, you will receive a report telling you how well you did. If necessary, the report will refer you to additional information in the parts of the guide that will benefit you the most.

Board of the association

Test your knowledge

Guidance for coaches and instructors

This site also includes guidelines and a quiz for coaches and instructors. You can, for example, ask your association’s coaches and instructors to become familiar with the materials designed for them and direct them in taking the quiz.

Articles for associations

Articles and blog posts are supporting texts for the guides on the website.

Associations

Data protection is a fundamental right for minors – what does it mean?

Everyone, regardless of age, has the right to the protection of personal data concerning him or her and everyone has the right to their own personal data. Minors can exercise their data protection rights themselves, but their custodians may also have the right to exercise these rights on behalf of their child. In this article, we tell you when a custodian is permitted to exercise data protection rights on behalf of their child and when this is not possible. What does the controller have to consider before disclosing a minor’s personal data to their custodian?

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Associations

Processing children’s health data in hobby activities

Based on the initial survey of the GDPR4CHLDRN – ensuring data protection in hobbies project, people have questions about the processing of children’s health data, especially data on allergies, in hobby activities. This article is meant to provide some guidelines for the appropriate processing of children’s health data in hobby activities.

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Associations

Is your association storing unnecessary data on its members?

Many kinds of personal data, such as names, personal identity codes, addresses, allergy information, bank account numbers, dates of birth, photographs and videos are processed in hobby activities. Personal data cannot usually be stored indefinitely. Instead, a specific storage period must be defined for them, and the data must be erased when that period has elapsed. As a rule, personal data may only be stored for as long as necessary. Read the article for tips on the storage of personal data.

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